firmex logotype
Rating: 3.8

This provider claims to be the most widely used virtual data room in the world. You can check if it’s true or false going to and trying the demo version of the software.

As it is claimed by the provider itself, the Firmex data rooms are used for complex documents-related processes more often than the software of other providers. And if you go through the list of its customers you will be most definitely impressed. Customers of this provider create nearly 15,000 new online repositories every year. So let’s go through features this software has and find out why.

One of the key features is that this provider keeps payments crystal clear. You will never experience the need to pay for an unexpected bill. There are no hidden fees whether you pay for the service before you start using it or you choose an unlimited account.

Firmex wants its customers to feel comfortable using its online data rooms. So there is a simple Drag and Drop feature that allows uploading documents in a bulk as fast as possible and with no efforts. The owner of the online repository can add other employees, partners, investors, authorities and any third-parties that need to work with an uploaded information. Then users can be divided into groups. The owner of the VDR can not only set different levels of an access for different groups but also use a “View As” feature to check how those users will see the data.

Of course, the provider cares about the security of an uploaded information. So all servers are highly protected – there is no chance for malefactors to steal or corrupt the data. Also, Firmex allows customers to apply watermarks on the document, restrict viewing, saving and printing of certain files. On top of that, users can lock the needed document to one computer or expire an access for other users remotely.

If you have any questions or experience any problems using the data room, you can ask a support team to help you out. Firmex claims that its support specialists have supported more projects than any other provider.

Firmex features

Features Firmex

Industry Solutions

Biotech Licensing
Clinical Studies
Debt Financing
Distressed Real Estate
Document Repository
Due Diligence
Hedge Funds
M&A Buy Side
M&A Sell Side
Post Merger
Private Equity
Procurement Management
Board Portals
IPO & Exits

Files & Folders Management

File Formats Supported:
Drag & Drop Upload of Multiple Files and Folders
Export of Data Room Index to Excel
Document Version Control
Automatic Numerical Indexing of Files & Folders
Desktop Synchronization
Archives Upload & Extraction
Multilingual Documents Index

File Protection & Digital Rights Management

Customizable Document Watermarks
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Remote Shredding of Documents
Secure Fence View

Data Hosting

99.9% Uptime Guarantee
SOC 2 Certified
SSAE 16 Certified
Data Backup
ISO 27001 Certified
Virus Scanning

Access Security

Two-Factor Authentications
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address
Mobile Device Management

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
iOS Application
User Interface Languages:
Android Application
Mobile Device Interface

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
Filtering by Parameters
OCR (Optical Character Recognition)

Collaboration Features

Basic Questions & Answers Module
New Document Email Notifications
Advanced Questions & Answers Module
Secure User Messaging
Files & Folders Notes

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Exporting Reports to Excel
Tracking of Document Viewing Time
Graphic Reports
Scheduled Reports (Sending to Email)


Branded User Interface
Custom Login Page
Custom User Invitation Letter
Integrations Through APIs
Custom Domain
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Support Languages:
Online Help Center
Live Trainings
Dedicated Project Manager
Data Room Archive on DVD or USB Drive
Translation Services

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial:

Company Info