iDeals Virtual Data Room

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Rating: 5.0

You will find iDeals data room in any list of best providers. This provider deserved the trust of companies around the world.

iDeals has deserved the place among the best virtual data room service providers. Its customers always get a lot of support, unique instruments, and safety. So it is quite easy to understand why did so many big brands trust this software their sensitive information. If you go through the list of the customers of this provider you will be rather impressed by it.

The main advantage of the iDeals virtual data room is an exceptional security. Besides that all servers of this provider are highly protected from any malicious attacks, there is a two-factor authentication implemented into the software. It means that users need to type in the code they receive via an SMS to enter the online repository. It eliminates the possibility of the unauthorized entry in the data room by third-parties.

But this level of protection of the information have pretty much all virtual data room services. While iDeals decided to further and added a “Fence View” feature. It allows putting an overlay that looks like a fence on the document. It gives some additional protection from any attempts of the data theft via web cameras or a simple looking over the shoulder. Of course, this provider also allows putting watermarks on documents. With iDeals, your sensitive information will be perfectly safe.

Even if you don’t know about all the safety features this data room solution has, it will definitely impress you by the simplicity of this software. First of all, it takes only 15 minutes to set everything up. Users can upload documents in a bulk with a help of a Drag and Drop instrument. The online repository supports almost all existing formats of files so there is no need to prepare documents for the upload.

When all files are uploaded all you need to do is to organize them and build a convenient system of folders. After that invite to the data room employees, partners, investors and other third-parties that will work with your documents. The software allows the owner of the repository to manage the level of the access other team members have and see their actions within the data room.

Also, iDeals provides customers with a support team that is always available. You can reach it 24/7 and specialists will help you with your issues of questions.

iDeals Virtual Data Rooms features

Features iDeals Virtual Data Rooms

Industry Solutions

Biotech Licensing
Board Portals
Clinical Studies
Debt Financing
Distressed Real Estate
Document Repository
Due Diligence
Hedge Funds
IPO & Exits
M&A Buy Side
M&A Sell Side
Post Merger
Private Equity
Procurement Management

Files & Folders Management

File Formats Supported: All MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv
Automatic Numerical Indexing of Files & Folders
Drag & Drop Upload of Multiple Files and Folders
Desktop Synchronization
Archives Upload & Extraction
Export of Data Room Index to Excel
Document Version Control
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Remote Shredding of Documents
Customizable Document Watermarks
Secure Fence View
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
SOC 2 Certified
SSAE 16 Certified
Data Backup
Virus Scanning

Access Security

Two-Factor Authentications
Mobile Device Management
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
iOS Application
Android Application
Mobile Device Interface
User Interface Languages: English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
Advanced Questions & Answers Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)


Branded User Interface
Custom Domain
Custom Login Page
Custom User Invitation Letter
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Online Help Center
Live Trainings
Dedicated Project Manager
Data Room Archive on DVD or USB Drive
Translation Services
Support Languages: English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial: 30-Day Trial
Price: Starts from $99 per Month

Company Info

Established: 2008
Locations: United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore
Employees: 200