Donnelley Financial Solutions is a leading virtual data room for compliance and risk management, offering innovative technology, client insights, and expertise.
The company has been operating since 1983 and is headquartered in Chicago, USA. Other offices worldwide are in Paris, Frankfurt, Toronto, Tokyo, London, Madrid, New York, Singapore, Krakow, and Hong Kong. Until DFIN spun off to become a software company with a global presence in 2016, it was a subsidiary of R.R. Donnelley Venue.
The key prioritiesof Venue VDR for a better user experience are:
Goal-oriented agility. The provider’s main guidelines are changes in the market environment so that the client can keep up with competitors and achieve better results.
Collective genius. The team succeeds in creating high-end solutions considering each member’s point of view and knowledge, which creates an inclusive environment.
Hard-edged integrity. R.R. Donnelley data room positions itself as a model of quality, transparency, and high standards of integrity in business and cooperation with the client.
Bold initiative. To keep pace with the development of modern technologies, the vendor is constantly looking for unconventional, innovative solutions.
Venue virtual data room is the choice of all types of businesses dealing with de-SPAC transactions, M&A, initial public offering, robust data protection, building a regulatory book of record, and regulatory reporting. The provider can also act as a proxy for the fund and public companies.
Donnelley Venue support and deployment
Venue client services include 24/7 technical support functioning worldwide and offering services via email, phone, chat, FAQ, help desk, and forum. However, some providers offer these or those support features depending on the selected service package. Therefore, you should check this aspect with the vendor.
As for deployment, the software is available as a cloud, SaaS, web-based solution. Unlike many other vendors, Venue data room does not have mobile applications, which can cause inconvenience during workflows and transactions. However, despite this shortcoming, the product remains in high demand. On the positive side, it is easy to install, and the user can instantly start uploading data and work.
If you need a free trial, contact the DFIN Venue provider for details, as there is no information about this on the official website. Yet, you may check how the solution works by scheduling a demo right on the website.
Unfortunately, the vendor does not disclose Venue pricing information on the official website. Therefore, you should contact the provider for any details. Do not forget to discuss additional fees for extra gigabytes, users, projects, and potential hidden costs.
Donnelley Venue security
Donnelley data room’s highest level of security mitigates the risk of data misuse, hacker attacks, and other threats. Therefore, customers enter into large transactions involving confidential information without fear, relying on the following regulatory compliances and mechanisms:
SOC2 Type II auditing. Proof of the Venue data room’s responsible approach to data storage is quality assurance by independent experts of Service Organization Control. So, they check the software on availability, security, privacy, confidentiality, and integrity. This way, the provider takes a full-scope examination once a year and gets a SOC2 Type II report.
ISO/IEC 27001:2013 compliance. The vendor complies with ISO/IEC 27001:2013 standards, thereby confirming the presence of:
mechanisms to protect against the influence of threats related to information security
tools for managing security and related risks
management process that ensures that all safety management requirements are taken into account
Multi-step authentication. To prevent illegal authentication, the provider applies a secure login procedure. That is, the virtual data room generates a random code and sends it to the user’s personal device. And they, in turn, should enter it for successful authorization.
256-bit encryption. This type of encryption is still considered the most reliable and unbreakable since the key length is 256 bits. To be more precise, the algorithm turns all content into an unreadable encrypted ciphertext for those who do not have the keys, i.e., unauthorized users.
Symantec virus scanning. This security software suite, which detects viruses using polymorphic custom packers, guarantees customers reliable protection. So, a special scanner checks folders and files within a few seconds, detecting threats instantly and giving users additional protection capabilities.
Dynamic watermarks. Dynamic watermarking allows you to overlay specific marks on documents, which is a way to indicate the validity of a copy and track it in case of leakage. Watermarks can contain the IP address, project name, upload date, or downloader’s name.
Extended reporting. Administrators of virtual data rooms receive reports on the activity of users, investors, shareholders, and clients. The value of this information lies in understanding the behavior of individuals since the software provides a history of logins, schedules for viewing key documents, and search queries. All this also helps prevent the illegal use of content by monitoring each action on the platform.