Donnelley Venue Data Room

3.55 / 5.0
- / 5.0
5.0 / 5.0
3.55 / 5.0

Donnelley Financial Solutions is a leading virtual data room for compliance and risk management, offering innovative technology, client insights, and expertise. 

The company has been operating since 1983 and is headquartered in Chicago, USA. Other offices worldwide are in Paris, Frankfurt, Toronto, Tokyo, London, Madrid, New York, Singapore, Krakow, and Hong Kong. Until DFIN spun off to become a software company with a global presence in 2016, it was a subsidiary of R.R. Donnelley Venue.

The key priorities of Venue VDR for a better user experience are:

  • Goal-oriented agility. The provider’s main guidelines are changes in the market environment so that the client can keep up with competitors and achieve better results.
  • Collective genius. The team succeeds in creating high-end solutions considering each member’s point of view and knowledge, which creates an inclusive environment.
  • Hard-edged integrity. R.R. Donnelley data room positions itself as a model of quality, transparency, and high standards of integrity in business and cooperation with the client.
  • Bold initiative. To keep pace with the development of modern technologies, the vendor is constantly looking for unconventional, innovative solutions.

Venue virtual data room is the choice of all types of businesses dealing with de-SPAC transactions, M&A, initial public offering, robust data protection, building a regulatory book of record, and regulatory reporting. The provider can also act as a proxy for the fund and public companies. 

It is noteworthy that many Fortune 1000 companies trust the Donnelley data room, including PayPal, Cisco, Microsoft, Philips, Airbnb, and Microsoft.

If you need a free trial, contact the DFIN Venue provider for details, as there is no information about this on the official website. Yet, you may check how the solution works by scheduling a demo right on the website.

Donnelley Venue support and deployment

Venue client services include 24/7 technical support functioning worldwide and offering services via email, phone, chat, FAQ, help desk, and forum. However, some providers offer these or those support features depending on the selected service package. Therefore, you should check this aspect with the vendor.

As for deployment, the software is available as a cloud, SaaS, web-based solution. Unlike many other vendors, Venue data room does not have mobile applications, which can cause inconvenience during workflows and transactions. However, despite this shortcoming, the product remains in high demand. On the positive side, it is easy to install, and the user can instantly start uploading data and work.

Donnelley Venue pricing

Unfortunately, the vendor does not disclose Venue pricing information on the official website. Therefore, you should contact the provider for any details. Do not forget to discuss additional fees for extra gigabytes, users, projects, and potential hidden costs.

Donnelley Venue security

Donnelley data room’s highest level of security mitigates the risk of data misuse, hacker attacks, and other threats. Therefore, customers enter into large transactions involving confidential information without fear, relying on the following regulatory compliances and mechanisms:

  • SOC2 Type II auditing. Proof of the Venue data room’s responsible approach to data storage is quality assurance by independent experts of Service Organization Control. So, they check the software on availability, security, privacy, confidentiality, and integrity. This way, the provider takes a full-scope examination once a year and gets a SOC2 Type II report.
  • ISO/IEC 27001:2013 compliance. The vendor complies with ISO/IEC 27001:2013 standards, thereby confirming the presence of:
    • mechanisms to protect against the influence of threats related to information security
    • tools for managing security and related risks
    • management process that ensures that all safety management requirements are taken into account
  • Multi-step authentication. To prevent illegal authentication, the provider applies a secure login procedure. That is, the virtual data room generates a random code and sends it to the user’s personal device. And they, in turn, should enter it for successful authorization.
  • 256-bit encryption. This type of encryption is still considered the most reliable and unbreakable since the key length is 256 bits. To be more precise, the algorithm turns all content into an unreadable encrypted ciphertext for those who do not have the keys, i.e., unauthorized users.
  • Symantec virus scanning. This security software suite, which detects viruses using polymorphic custom packers, guarantees customers reliable protection. So, a special scanner checks folders and files within a few seconds, detecting threats instantly and giving users additional protection capabilities.
  • Dynamic watermarks. Dynamic watermarking allows you to overlay specific marks on documents, which is a way to indicate the validity of a copy and track it in case of leakage. Watermarks can contain the IP address, project name, upload date, or downloader’s name.
  • Extended reporting. Administrators of virtual data rooms receive reports on the activity of users, investors, shareholders, and clients. The value of this information lies in understanding the behavior of individuals since the software provides a history of logins, schedules for viewing key documents, and search queries. All this also helps prevent the illegal use of content by monitoring each action on the platform.

Venue Services

FILES & FOLDERS MANAGEMENT
Automatic Numerical Indexing of Files & Foldersno
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionyes
Document Version Controlno
Multilingual Documents Indexno
FILE PROTECTION & DIGITAL RIGHTS MANAGEMENT
Granular Document Permissionsyes
View-Only Accessno
Prevention of Download, Print and Copyno
Remote Shredding of Documentsno
Customizable Document Watermarksyes
Secure Fence Viewyes
Document Access Expiryno
256-Bit SSL/TLS Encryptionyes
Data at Rest Encryptionyes
DATA HOSTING
99.9% Uptime Guaranteeno
ISO 27001 Certifiedyes
SOC 2 Certifiedno
SSAE 16 Certifiedno
Data Backupyes
Virus Scanningno
ACCESS SECURITY
Two-Factor Authenticationsyes
Mobile Device Managementno
Granular User Permissionsyes
Permission Groupsyes
Access Expirationno
Access Limitation by IP Addressno
ACCESSIBILITY & EASE OF USE
No Pluginsno
Scroll-Through Web-Based Document Viewerno
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationno
Android Applicationno
Mobile Device Interfaceno
SEARCH, OCR & FILTERS
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)no
Filtering by Parametersyes
yes
COLLABORATION FEATURES
Basic Questions & Answers Moduleyes
Advanced Questions & Answers Moduleyes
Secure User Messagingno
New Document Email Notificationsyes
Files & Folders Notesyes
ACTIVITY TRACKING & REPORTING
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsno
Exporting Reports to Excelno
Tracking of Document Viewing Timeyes
CUSTOMIZATION
Branded User Interfaceyes
Custom Domainyes
Custom Login Pageno
Custom User Invitation Letterno
Custom Agreements for Accessing Data Roomyes
Active Directory Integrationno
Single Sign-On Integrationyes
Customer-Managed Encryption Keysyes
Integrations Through APIsno
Custom Workflows and Featuresyes
SUPPORT & SERVICES
Business Hours Supportyes
24/7 Phone & Email Supportyes
Online Help Centeryes
Live Trainingno
Dedicated Project Managerno
Data Room Archive on DVD or USB Driveyes
Translation Servicesno
DEPLOYMENT OPTIONS
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsyes
TRIAL & PRICING
Free Demono
Free Trial10 Days
PriceAll price categories
COMPANY INFO
Established2016
HeadquartersChicago, Illinois

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