Regular meetings of the leading board are a necessity. During these events leaders share details about activities that are held in every department, solve issues and make plans for the future. But the problem is that it is really hard to keep these meetings productive. Participants of the board usually have really busy schedules and hardly find time to communicate with each other properly. Thus, they often come to meetings completely unaware of what is going on in other departments.
Fortunately, modern technologies provide us with a solution that can solve this problem. The board portal software is convenient, especially for leading teams with remote directors. Or for leaders that travel a lot.
Eliminate the challenge
It is simple to arrange the meeting that everyone can attend without any struggle if you utilize a board management software. Starting with the voting tool, the administrator of the virtual boardroom can hold a vote and understand which time is convenient for everyone. Therefore, members of the leading board can attend it without reinventing their whole schedule.
In addition to the comfortable time, the electronic board portal allows holding virtual meetings. It is a great opportunity, especially for remote leaders. It will save time and money since they won’t have to go to the meeting location every once in a while. They will need just a video conference software installed on their device and an access to the board of directors portal.
Since directors can freely communicate with each other in this virtual workspace, even remote participants will be aware of activities that are happening in different departments. It will save time for everybody during the meeting because there will be no need for leaders to report on their activity. Also, the board software offers a comfortable and safe environment for the documents exchange.
Security is above all
It is really important to protect the corporate data. And providers of electronic board portals know that. That’s why they secure not just servers with the user information but data transfer ways too. It means that malefactors get zero chances to get into the online storage and steal or corrupt your data.
An additional security feature is a two-factor authentication. To enter the virtual boardroom users will have to go through two stages of authentication. First, they enter their username and password. Then they have to confirm their identity using one of the available options. It can be a randomly generated code sent to the user’s phone or email or any other way. Therefore, even if the malefactor somehow gets the login data, they won’t be able to access the workspace.
Keep an eye on processes
A thorough planning and an analysis – here what success is based on. The board app provides the leading team with all meeting management tools it needs to lay out a detailed plan during the meeting, track the progress during its execution and study statistics afterward. These steps allow building your way to the efficient performance of the whole company.
Studying reports on processes leaders can get some really useful insights and understand what needs to be fixed or improved to boost results. Thus, directors can make better decisions that are based on the actual data. Such data-driven actions usually bring the business in the right direction and help it to evolve better and faster.
Don’t let relationships fade away
Often directors don’t interact that well with each other and, even worse, with partners of the company. And it’s not necessarily their fault – they simply lack time to keep the relationship going. Virtual board portals offer users convenient chats where leaders can discuss matters. There are public and private chats. First ones are for everyone to talk about general things. And if a separate group of directors wants to discuss something not bothering others – they can create a private chat that won’t be visible for others.
Using the electronic board portal leaders can create several workspaces. For example, one for the leading team to work in, and one – for the communication with partners, investors and other third-parties. It is really useful since the administrator of the virtual board portal has a precise control over the level of access everyone has. It creates another layer of protection for confidential data.
Invite seasonal participants without any hustle
Some companies might invite some third-parties to some meetings. For example, they need an independent specialist to give them advice on how to improve the workflow. Or maybe the possible member of the board want to take part in the meeting to decide whether they want to join the team or not. Regardless of the purpose, the business can invite such third-parties without any struggle using virtual boardrooms.
All they need to do is to assemble the needed documents and share this package with the participant. Also, virtual board portals allow to record meetings and keep the recordings. So companies can share these records with third parties as well if needed.
These recordings, by the way, can be quite useful for directors as well. Say, someone wants to refresh their memory or prepare for the next meeting. And if any arguments take place, leaders will have a bullet-proof evidence in their hands.
A virtual board portal is a powerful tool if utilized properly. It can bring the performance of the company to the new level of productivity. If you still are not sure if it is the right solution for you, a lot of providers offer a free trial period. So you can try the software out and decide if it is a right fit for you.